Smart Software for Growing Security Companies
A scheduling system that gives you visibility of availability, overtime, fatigue management, financials, compliance and conflicting shifts.
One data entry point for time & attendance, invoicing and payroll improves accuracy, saves time, drives revenue and boosts profitability.
Daily automated security licence checks and renewal reminders keep guard compliance profiles up-to-date.
Be instantly notified of guard licensing and certification renewals for ease of compliance and governance.
Peace of mind knowing when and where your guards are on site.
Summary view of confirmed and unconfirmed shifts.
Easily review and approve leave accruals and applications.
Security licences are automatically checked against the SIA database.
Guards and managers are alerted ahead of time to ensure compliance with licensing laws.
Create custom role templates for all of your customer's sites, specifying exactly what licences, qualifications, or accreditation guards need. The system will then flag any compliance issues on the schedule.
When swtiched on, this feature makes it impossible for your team to schedule guards on sites where there is a compliance issue - giving complete peace of mind.
Allocate required skills to each job in the schedule and match the right guard, to the right job, at the right time, managed the right way.
Create shift templates by client and by site; fulfil customer contracts with rotations.
Staff your client demands in minutes not hours; offer available shifts to your workforce.
Manage minimum breaks, overtime risks, staff availability and shift conflicts.
Eliminate data entry duplication and paper handling.
Handle multiple charge rates by time, site and guard type.
Seamlessly integrate with MYOB and Xero.
Edit draft invoices, send invoices directly to your clients and track payments.
Create bespoke pay structures, overtime rules and allowances to suit your business and comply with governing rules and regulations.
Predict and manage the impact of overtime costs.
Guardhouse seamlessly integrates with a growing number of finance platforms, including: MYOB, Xero and Elmo.
Provide administrator access to safeguard sensitive payroll information.
Draft timesheets automatically generated from rostered shifts, ready for seamless review, edit and approval.
Staff submit digital timesheets for review.
Geofencing enables guards to clock in/out when they are at the right work site, keeping a digital time stamp.
Guardhouse is agile and flexible, integrating seamlessly with your existing processes.
Provide greater detail by uploading time stamped photos, videos and notes.
Build custom incident reports that meet the needs of your business and clients.
Keep track of incident status and assign follow up actions where required.
Improve client relationships by providing greater transparency and accountability with a dedicated incident reporting portal.
Key actions are automatically logged
Key actions like staff clock-ins, check-point scans, and incident reports are automatically logged in the 'book' - saving time and removing the risk of staff forgetting to log activities.
Build custom Incident Reports
Build custom Incident Report templates to track everything from day-to-day deliveries to major incidents.
Give your clients access
Give your clients direct access to the log from wherever they are in the world via our Customer Portal feature.
Say goodbye to paper books
Save thousands of pounds on purchasing paper books and hundreds of hours delivering and collecting them. Everything is stored in the cloud, accessible from anywhere whenever you need it.
Easily generate a unique GPS mapped QR code for each checkpoint within a tour or use an NFC tag.
Guards can easily scan the QR Code or NFC Tag checkpoints via the Guardhouse app - completed in seconds!
Generate comprehensive reports that document checkpoint data, all accessible from the Customer Portal.
We don’tlock you in to using expensive NFC tags. You are free to source your own tags,you can even repurpose your existing tags (if reprogrammable).
Enable visibility of schedules and time-critical changes.
Meet compliance by providing clients with up to date licensing and certification information.
Promote transparency whilst maintaining control.
Provide clients with real-time visibility of Incident Reports and Occurence Logs.
Easily identify which guards are associated to each subcontractor.
Guardhouse is the only platform that allows you to link directly to your subcontractors in real-time. Create shifts in your Guardhouse account and have subcontractors fill them with staff from their account!
Send work orders to your subcontractor for approval to ensure they don’t miss a shift.
Issue subcontractor’s timesheet reports with applicable rates for ease and speed of payment.
Improve efficiency with real-time messaging and broadcast alerts.
SMS, email and push notifications mean guards arrive on time, every time.
Push notifications mean specific shift or event requirements are captured.
Compatible across all device and operating systems.
Feature-rich, what you can do on the web you can do on the app.
Secure, cloud storage for current and historic documentation, for staff and clients.
Access documents according to admin-allocated permissions.
Images and documents scanned and uploaded directly to the system.
Track, manage and store documents online; reduce manual filing and paper.
Charge out rates vs shift costs give an instant view of top line revenue and bottom line profitability.
Assess operational costs for specific sites or customers to determine pricing and margin.
Accurate, shared data enhances knowledge sharing and peak productivity.
Run financial reports that give you a P&L down to a site level.
Track personal leave days, no shows and unavailability to ensure coverage across high volume periods.
Scheduled vs Actual timesheets comparison to keep everyone accountable.
